Meeting Minutes Generator

Turn rough notes into minutes

Type or paste your notes, one point per line. The generator sorts them into sections based on how each line starts:

For actions, add @Name for the owner and by plus a date for the deadline.

Example

These notes:

Sales were 94% of target in October
Decision: Extend the promotion to 30 November
Action: Share revised route plan @Ali by Friday
Risk: Stock shortage in two cities
Next meeting: Monday 10 am

become minutes with one discussion point, one decision (D1), one action (A1, owned by Ali and due Friday), one risk and the next meeting date. If an action has no owner or due date, the generator marks it TBC and reminds you to fill it in.

What good minutes include

• The title, date, time and location or meeting link.
• Who attended, and who sent apologies.
• The agenda.
• A short summary of the discussion, not a word-for-word record.
• Clear decisions.
• Action items, each with one owner and a due date.

Tips for faster minutes

1. Write actions as you go: type "Action:" the moment someone agrees to do something.
2. Use one owner per action: when two people own something, it often doesn't get done.
3. Give a real date: "by Friday 13 November" is clearer than "soon".
4. Send minutes the same day: people remember the details better, and actions start sooner.
5. Review actions at the next meeting: start with the previous action list.

Download the minutes as a PDF with an action table, or copy the text into an email. You can draft the covering email with the Message Writer.

For more on running action-focused meetings, read how to write minutes of meeting that drive action. For written updates to management, try the Business Report Generator.